COVID-19 Vaccination Policy
Mandatory COVID-19 Vaccination Policy
Date of Issuance: September 2, 2021. Effective date: September 7, 2021
Introduction: As a registered private career college, we are subject to the requirements outlined in O.Reg.364/20: Rules for Areas at Step 3 and at the Roadmap Exit Step, The Postsecondary Education (PSE) Health Measures Framework for Fall 2021 (the Framework) and other applicable legislation. The Ontario Chief Medical Officer of Health (OCMOH) issued instructions for PSE institutions to establish, implement and ensure compliance with COVID-19 vaccination policy requiring its employees, staff, contractors, volunteers, and students who attend campus to provide proof of full vaccination against COVID-19. Purpose: To continue to protect the health and safety of the HiMark community from the spread of COVID-19. This policy provides direction on the conditions under which individuals will be permitted on HiMark’s campuses during the Fall 2021 Term (Sept. 7 – Dec. 23, 2021). Scope: This policy applies to all HiMark employees, staff, contractors, volunteers, and students on HiMark campuses.
Key definitions Campus(es) – HiMark owned or leased grounds, buildings, and instructional spaces. Contractor(s)- An individual or company that provides services, materials and/or labour on campus. Education Session – A one-time information session that addresses the following items as per the OCMOH. 1) How COVID-19 vaccines work; 2) Vaccine safety related to the development of the COVID-19 vaccines; 3) The benefits of vaccination against COVID-19; 4) Risks of not being vaccinate against COVID-19; and 5) Possible side effects of COVID-19 vaccination. Documented acceptance that information was received & reviewed is required.
Fully vaccinated – Having received the completed series of an accepted COVID-19 vaccine. An individual is considered fully vaccinated after having received the full series of a COVID- 19 vaccine or combination of COVID-19 vaccines approved by World Health Organization (WHO) (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); and having received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemption – Grounds to be exempted from getting a COVID-19 vaccine based on the risk of substantive injury and/or disability as documented by a physician or registered nurse in the extended class that sets out the reason for not being fully vaccinated against COVID-19; and the effective timeframe for the medical reason.
Conditions of the policy
HiMark requires its employees, staff, contractors, volunteers, and students (herein referred to as “Required Individuals”) who attend campus to provide:
a) Documented proof of full vaccination against COVID-19; or
b) Documented proof of a medical exemption and to submit to rapid antigen point of care testing every 7 days when on campus, or
c) Documented proof of completing an educational session approved by the HiMark about the benefits of COVID-19 vaccination prior to declining vaccination for any reason other than a medical reason and to submit to rapid antigen point of care testing every 7 days when on campus.
1. Policy Statement
a. HiMark’s on-campus activities, as well as this policy, will continue to be subject to federal, provincial, and local public health regulations related to the COVID-19 pandemic.
b. Public health guidance on measures for fully vaccinated, partially vaccinated, and unvaccinated individuals may continue to evolve and could affect this policy.
2. Accepted vaccines
a. Only COVID-19 vaccines that has been approved for use by Health Canada and/or the WHO will be accepted for the purpose and use of this policy.
b. Required Individuals who have received an unapproved vaccine must get vaccinated with an approved vaccine or they complete the information session and ongoing rapid antigen point of care testing every 7 days.
3. Fully Vaccinated:
a. Prior to coming to campus, required Individuals must provide proof of full vaccination against COVID-19 in the form of an official dose administration receipt. Email proof to firstname.lastname@example.org
i. People vaccinated in Ontario, were given a physical (hard copy) and email version of the receipt from the Ministry of Health with their name, date of vaccination and product name at the time of vaccination.
ii. COVID-19 receipts can also be downloaded or printed through the https://covid-19.ontario.ca/covid-19-vaccine-booking-support#vaccination-receipts or by calling the Provincial Vaccine Booking Line at 1-833-943-3900.
b. Failure to provide proof will result in the Required Individuals needing to meet the expectations as outlined below in the Not Fully Vaccinated section.
4. Medical Exemption. Please provide written proof of medical exemption by physician or registered nurse in the extended class that includes the documented medical reason & effective time-period for the medical reason. Email proof to email@example.com
a. Required Individuals will need to submit to rapid antigen point of care testing every 7 days.
b. Failure to provide proof will result in the Required Individuals needing to meet the expectations as outlined below in point 5.
5. Not fully vaccinated / it has been less than 14 days since receiving the 2nd dose of an approved vaccine / tested positive for COVID-19 in the past 90 days and are not vaccinated or is partially vaccinated / not getting vaccinated / have not provided proof of being fully vaccinated or of medical exemption:
a. Required Individuals will need to complete an educational session.
b. Required Individuals will need to submit to a rapid antigen point of care testing every 7 days.